PaperlessZen™ for Google Drive
The shared Google Drive is where the important documents end up when nobody has a better place for them. It works right up until you need to find one specific agreement among thousands of files, at which point you discover that searching by file name is not the same as searching by what the document says. The scanned PDF named “IMG_0472” is in there somewhere. Good luck.
PaperlessZen™ makes the contents of that drive findable.
What connects
Point PaperlessZen at a Drive folder and it reads every page of the documents inside, so the full text is searchable, not just the file name. Each file is classified and can be linked to the constituent, contract, or record it belongs to. Drive stays your everyday workspace; PaperlessZen becomes the system of record for the documents that matter.
Where documents show up
In PaperlessZen, filed against the record they concern and searchable to the page. A question like “which agreement mentions this naming condition” becomes a search that lands on the exact document and page, instead of a scroll through a folder tree.
A three-step recipe
Three steps take a shared drive of scans to a governed archive, with intake doing the reading and obligations tracked at the end.
Point us at the folder
Tell PaperlessZen which Drive folder holds your scanned agreements.
Every file is read
Intake reads and classifies each file and proposes where it belongs.
You confirm
A shared drive of unsearchable scans becomes an archive with obligations tracked and every document linked to its record.
Availability
PaperlessZen is in early beta. Importing from Google Drive is available to early customers on request. Point us at your drive and watch a pile of scans become searchable, or read the ecosystem thesis for the bigger picture.
Frequently asked questions
Can PaperlessZen read documents already in our Google Drive?
Yes. Point us at the drive or folder and PaperlessZen reads every page, so the full text becomes searchable and each file can be classified and linked to the record it concerns.
Do we have to move everything out of Google Drive?
No. Keep Drive for the everyday work it is good at. PaperlessZen becomes the system of record for the high-stakes documents, the agreements and records you cannot afford to lose in a folder named Scans 2019.