PaperlessZen™ for Dropbox
Dropbox is where a lot of teams keep their shared files, and it works well right up until you need to find one specific agreement in a folder of thousands of scans. Searching a file name is not the same as searching what a document says, so the scanned PDF you need is technically stored and practically unreachable.
PaperlessZen™ makes the contents of that folder findable.
The Dropbox folder
Search matches file names, not what the pages say.
The scan you need is stored but unreachable.
Finding one agreement means scrolling a folder tree.
PaperlessZen
Every page of every scan is full-text searchable.
Each file is classified and linked to its record.
You search what a document says and land on the exact page.
What connects
Point PaperlessZen at a Dropbox folder and intake reads every page of the documents inside, so the full text is searchable, not just the file name. Each file is classified and linked to the constituent, contract, or record it concerns. Dropbox stays your everyday workspace; PaperlessZen becomes the system of record for the documents that matter.
Where documents show up
In PaperlessZen, filed against the record they concern and searchable to the page, with any obligations tracked. Instead of scrolling a folder tree, you search for what a document says and land on the exact page.
A three-step recipe
Point us at the folder
PaperlessZen reads every page of the scanned agreements inside.
Intake classifies each file
Every document is read, classified, and proposed a home on the right record.
You confirm
A shared folder of unsearchable scans becomes an archive linked to its records.
Availability
PaperlessZen is in early beta. Importing from Dropbox is available to early customers on request. Point us at your folder and watch it become searchable, or read the ecosystem thesis.
Frequently asked questions
Can PaperlessZen read what's already in our Dropbox?
Yes. Point us at the folder and PaperlessZen reads every page, so the full text becomes searchable and each file is classified and linked to the record it concerns.
Do we have to stop using Dropbox?
No. Keep Dropbox for everyday files. PaperlessZen becomes the system of record for the documents that carry obligations and must be findable and governed for years.