PaperlessZen™ for Zoom
Meetings moved to Zoom and the paperwork came with them. A board meets remotely and produces minutes, a signed resolution, an approved policy. A committee reviews an agreement over a call. The decisions are real and the documents are official, but they scatter into inboxes and drives the moment the call ends, the same way they always did, just faster.
PaperlessZen™ captures the documents a meeting produces and treats them as the records they are.
What connects
PaperlessZen is not a recording tool and does not store your calls. It is the document layer for what a meeting generates: the minutes, the agenda, the signed resolution, the reviewed agreement. Those documents come into PaperlessZen and are filed against the meeting or governance record they belong to.
Where documents show up
Filed against the meeting and full-text searchable, with access controls that fit the sensitivity of board materials and every view logged. “What did the board resolve on that call last spring” becomes a search rather than a hunt through a former secretary’s downloads.
A three-step recipe
Here is how a remote meeting turns into a durable record, with intake doing the filing.
The meeting produces records
A board or committee meeting on Zoom ends with minutes and a signed resolution.
Intake files them
The documents come into PaperlessZen and are filed against the meeting.
The record holds
They become part of the searchable, governed board record, protected and findable for years.
Availability
PaperlessZen is in early beta. Capturing meeting documents through intake is available to early customers on request. See how the same system handles board records, or book a demo.
Frequently asked questions
Does PaperlessZen record or store Zoom calls?
No. PaperlessZen is not a recording tool. It captures the documents a meeting produces, the minutes, agendas, signed resolutions, and agreements, and keeps them filed, searchable, and governed.
How would we use this for board meetings?
Board and committee meetings on Zoom produce minutes, resolutions, and policy documents. Those come into PaperlessZen, get filed against the meeting, and become part of the searchable governance record.