PaperlessZen™ for SharePoint
SharePoint is where a lot of institutional documents go to sit. It is a fine place to store a file and a frustrating place to find one, especially when the library is thousands of scanned PDFs named by whatever the scanner called them.
PaperlessZen™ turns that library into an archive you can actually use.
The SharePoint library
Thousands of scanned PDFs named by the scanner.
Only the file name is searchable.
Documents technically preserved and practically lost.
With PaperlessZen
Every page is read, so the full text is searchable.
Each document is classified and linked to its record.
You land on the exact page instead of a folder tree.
What connects
Point PaperlessZen at a SharePoint library and it reads every page of what is there, so the full text becomes searchable and each document can be classified and linked to the record it concerns. You keep SharePoint for the collaboration it is good at; PaperlessZen becomes the findable system of record for the documents that matter.
Where documents show up
In PaperlessZen, filed against the constituent, contract, or record they belong to, and full-text searchable to the page. Instead of navigating a folder tree, you search for what a document says.
A three-step recipe
Three steps take a library of scans to a governed archive, with intake doing the reading and obligations tracked at the end.
Point us at the library
Tell PaperlessZen which SharePoint library holds your scanned agreements.
Every file is read
Intake reads and classifies each file, proposing where it belongs.
You confirm
A folder of unsearchable PDFs becomes an archive with obligations tracked and documents linked to their records.
Availability
PaperlessZen is in early beta. Importing from a SharePoint library is available to early customers on request. Tell us where your files live and we will help you turn them into something searchable, or read the broader ecosystem thesis.
Frequently asked questions
Does PaperlessZen replace SharePoint?
It depends on what you use SharePoint for. As a place to dump scanned files, PaperlessZen does the job far better because it reads and files them. As a collaboration workspace, SharePoint can stay, and PaperlessZen becomes the system of record for the documents that matter.
Can we bring an existing SharePoint library in?
Yes. Point us at the library and PaperlessZen reads and classifies what is there, so a pile of scans becomes a searchable archive rather than a folder tree nobody navigates.